Setting up your iPhone to send email
You've always got your email close at hand with an iPhone 4, thanks to the Mail app. It's really easy to get things set up, and you can add your account in one of two simple ways. The first is to use iTunes to sync your computer's settings with your iPhone. After plugging in your iPhone, select it in the Devices list and click the Info tab. Scroll down to Sync Mail Accounts and tick the box next to it. Select the email accounts you want to synchronise and click Sync, The other way is to add mail accounts on the iPhone itself - we'll show you how below. The iPhone supports POP, IMAP and Exchange accounts and includes easy ways to set up a number of common webmail hosts, including Omail and Yahoo Mail. So, let's make a start!
HOW TO / Create mail accounts
The iPhone 4 makes it easy to set up your email - whether it's a POP, IMAP or Exchange account. From the iPhone's Home screen, touch Settings, then Mail, Contacts, Calendars and tap Add Account.
The iPhone 4 makes it easy to set up your email - whether it's a POP, IMAP or Exchange account. From the iPhone's Home screen, touch Settings, then Mail, Contacts, Calendars and tap Add Account.
The iPhone 4 can now handle multiple Exchange accounts. Once you've added one using the process in step 2, do the same to create another. You may need to contact your firm's IT department to get server details.
If you're setting up an Exchange or MobileMe account, you can choose to sync Mail, Contacts or Calendars. If you use Exchange or MobileMe, you can choose how many days' worth of mail you'd like to sync.
Touch Mail on the Home screen. You'll see the new account(s) listed. If you've set up multiple accounts, you'll want to set a default one to send from (apps outside of Mail will use this account). To change this, open Settings from the Home screen, then tap Mail, Contacts, Calendars. Touch Default Account and select one from the list.
HOW TO / Compose and send email
On the Home screen, tap Mail. Then touch the pen and paper at the bottom-right of the Mailboxes screen to start a new email. If you have more than one account, the message will come from your default one. Type a name in the To: field and suggestions from your contacts appear. Add more recipients using the + icon and tap Cc/Bcc to copy someone in. Then enter a subject, compose your email and touch Send to fire it off.
HOW TO / Get to know the Mail interface
Name of account
This is the name you gave the account when you set it up. You can change what it says here in Settings on the Home screen and then Mail, Contacts, Calendars. Tap the name of the account and then Account Info. From here change the Description field to alter what appears here in Mail.
Unified inbox
Thanks to the unified inbox, you can now see all your incoming mail in one place - no matter what account it's from. Tap All Inboxes on the Mailboxes screen.
Refresh Touch
the Refresh button on any screen in Mail to check if new messages are waiting. By using it on the Mailboxes screen, you can check multiple accounts in one go.
Mailboxes screen
The Mailboxes screen shows your inboxes at the top, and accounts at the bottom. Tap an account to view Drafts, Sent and Junk folders.
Exchange mail
Exchange mail accounts are often used by businesses, and provide a means of sending your emails to your iPhone as soon as they're received by the server (this feature is called Push). This eliminates the need to check for email, because messages are simply sent to your device as they arrive. MobileMe accounts will also push email to your iPhone.
Unread messages
The number of unread messages is listed at the top of the inbox for the account you're looking at. These figures also appear on the Mailboxes screen for each inbox.
Types of account
The iPhone can work with POP, IMAP and Microsoft Exchange email accounts. Webmail services tend to use IMAP.
Back to Mailboxes
This takes you back to the new Mailboxes screen to see all of your inboxes and accounts.
Compose mail Tap
this to write a new email, to be sent from this account. If you're on the Mailboxes screen, it'll send from the default account.
Last updated
You can quickly see when your iPhone last checked for email by looking at this space in any inbox or on the Mailboxes screen. Tap the Refresh button to check manually.
Let's start with the basics of organising your email on the iPhone. To delete a single unwanted email from your inbox, swipe your finger left to right across the message subject line and hit the red Delete button that appears. This moves the message to your Trash folder. Doing this is great for wiping the odd message, but there's an easier way to delete batches of emails, should you need to.
In your inbox, touch the Edit button. A Delete option pops up at the bottom of the screen and a small circle appears to the left of each message. Tap these circles to select the emails to be deleted, then touch the Delete button.
The Edit button also brings up a Move option. This enables you to shift emails between folders. Select the messages you want to move, press the Move button and choose which folder you'd like to shift them into.
You can view emails by threads - seeing the entire email conversations without searching through your inbox. The number on the right shows how many messages there are in the thread. Tap the email to access the conversation.
When you've opened an email, there are a few options available, such as moving the message to a folder, or deleting it, You can also reply or forward the message. Use the buttons along the bottom toolbar to do all of these things.
HOW TO / Use the unified inbox
New to iOS 4 on the iPhone is a unified email inbox, meaning you can now see all your incoming mail in one place - no matter which account the messages were sent to.
Previously, you had to navigate to the inboxes of each account to see your incoming mail, so this is a neat feature and saves plenty of time if you have several email accounts. To access the unified inbox, go to Mail on the Home screen and tap All Inboxes. If you're currently in one of your mail accounts, you can press the top-left button to go back until you get to the Mailboxes screen.
This new screen enables you to quickly access all of your inboxes as well as your accounts. A nice new icon sits next to your mail account showing you what type of account it is, such as POP, Exchange, Google Mail, MobileMe and so on.
You can customise the Mail app to make your iPhone email experience exactly the way you want it. From the Home screen, tap Settings and then Mail, Contacts, Calendars. This will show you a list of your accounts and all the settings you can tweak to personalise the way Mail behaves. There are stacks of options here, so let's have a look at what the important ones do.
The first option, Show, enables you to change the number of messages shown in your inbox. Touch Show and choose between 25, and 200 messages to appear in your inbox by default. You can manually view more messages if needed.
You can also decide how Mail previews your email, Choose between no preview or 1-5 lines by tapping Preview, Select the size of the font you want Mail to use in your messages by changing the Minimum Font Size setting.
You can also show the To/ Cc label in your mail, and get the iPhone to prompt you before deleting a message. In addition, you can choose to not load remote images and disable the new Organize By Thread feature if you don't like it.
Finally, change the signature that appears at the end of emails you write, You'll notice the default one is "Sent from my iPhone". In the Mail, Contacts, Calendars settings, tap Signature. You can now edit the text as you please.
Push email is great because, when you're using an account that supports it, emails are sent to your phone as soon as they arrive on the server. However, this can drain your battery faster. To turn off Push, go to Settings > Mail, Contacts, Calendars and tap Push.
HOW TO / Work with attachments
iOS 4 adds some great new ways to open and work with attachments you get sent. You can open all manner of file types - including Microsoft Office, Keynote, Pages, and PDF documents, as well as common image formats.
If an email has an attachment, you'll see a paperclip in the subject line. Open the message and scroll to the bottom. If the attachment is an image, a preview will appear. Tap it to save it to your iPhone's gallery. Other supported file types can be opened directly.
If you have an app on your iPhone that can open a given type of file, you can load the attachment in that app from Mail. Tap and hold on the attachment and choose Open In [app name], If the attachment is greyed out, you can't open it on your iPhone, but you can forward it to your computer to view.
You've always got your email close at hand with an iPhone 4, thanks to the Mail app. It's really easy to get things set up, and you can add your account in one of two simple ways. The first is to use iTunes to sync your computer's settings with your iPhone. After plugging in your iPhone, select it in the Devices list and click the Info tab. Scroll down to Sync Mail Accounts and tick the box next to it. Select the email accounts you want to synchronise and click Sync, The other way is to add mail accounts on the iPhone itself - we'll show you how below. The iPhone supports POP, IMAP and Exchange accounts and includes easy ways to set up a number of common webmail hosts, including Omail and Yahoo Mail. So, let's make a start!
HOW TO / Create mail accounts
The iPhone 4 makes it easy to set up your email - whether it's a POP, IMAP or Exchange account. From the iPhone's Home screen, touch Settings, then Mail, Contacts, Calendars and tap Add Account.
The iPhone 4 can now handle multiple Exchange accounts. Once you've added one using the process in step 2, do the same to create another. You may need to contact your firm's IT department to get server details.
Touch Mail on the Home screen. You'll see the new account(s) listed. If you've set up multiple accounts, you'll want to set a default one to send from (apps outside of Mail will use this account). To change this, open Settings from the Home screen, then tap Mail, Contacts, Calendars. Touch Default Account and select one from the list.
HOW TO / Compose and send email
HOW TO / Get to know the Mail interface
Name of account
This is the name you gave the account when you set it up. You can change what it says here in Settings on the Home screen and then Mail, Contacts, Calendars. Tap the name of the account and then Account Info. From here change the Description field to alter what appears here in Mail.
Unified inbox
Thanks to the unified inbox, you can now see all your incoming mail in one place - no matter what account it's from. Tap All Inboxes on the Mailboxes screen.
Refresh Touch
the Refresh button on any screen in Mail to check if new messages are waiting. By using it on the Mailboxes screen, you can check multiple accounts in one go.
Mailboxes screen
The Mailboxes screen shows your inboxes at the top, and accounts at the bottom. Tap an account to view Drafts, Sent and Junk folders.
Exchange mail
Exchange mail accounts are often used by businesses, and provide a means of sending your emails to your iPhone as soon as they're received by the server (this feature is called Push). This eliminates the need to check for email, because messages are simply sent to your device as they arrive. MobileMe accounts will also push email to your iPhone.
Unread messages
The number of unread messages is listed at the top of the inbox for the account you're looking at. These figures also appear on the Mailboxes screen for each inbox.
Types of account
The iPhone can work with POP, IMAP and Microsoft Exchange email accounts. Webmail services tend to use IMAP.
Back to Mailboxes
This takes you back to the new Mailboxes screen to see all of your inboxes and accounts.
Compose mail Tap
this to write a new email, to be sent from this account. If you're on the Mailboxes screen, it'll send from the default account.
Last updated
You can quickly see when your iPhone last checked for email by looking at this space in any inbox or on the Mailboxes screen. Tap the Refresh button to check manually.
New to iOS 4 on the iPhone is a unified email inbox, meaning you can now see all your incoming mail in one place - no matter which account the messages were sent to.
Previously, you had to navigate to the inboxes of each account to see your incoming mail, so this is a neat feature and saves plenty of time if you have several email accounts. To access the unified inbox, go to Mail on the Home screen and tap All Inboxes. If you're currently in one of your mail accounts, you can press the top-left button to go back until you get to the Mailboxes screen.
This new screen enables you to quickly access all of your inboxes as well as your accounts. A nice new icon sits next to your mail account showing you what type of account it is, such as POP, Exchange, Google Mail, MobileMe and so on.
QUICK TIP
You can quickly add someone who has sent you an email to your contacts list. Simply tap their email address on the message and a new screen appears. From here, you can create a new contact or add the email address to an existing one.
QUICK TIP
HOW TO / Work with attachments
iOS 4 adds some great new ways to open and work with attachments you get sent. You can open all manner of file types - including Microsoft Office, Keynote, Pages, and PDF documents, as well as common image formats.
If an email has an attachment, you'll see a paperclip in the subject line. Open the message and scroll to the bottom. If the attachment is an image, a preview will appear. Tap it to save it to your iPhone's gallery. Other supported file types can be opened directly.
If you have an app on your iPhone that can open a given type of file, you can load the attachment in that app from Mail. Tap and hold on the attachment and choose Open In [app name], If the attachment is greyed out, you can't open it on your iPhone, but you can forward it to your computer to view.
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